The SayIDo website is operated by the Mayor and Burgesses of the London Borough of Islington (referred to herein as “the Council”).
The Council will endeavour to ensure that the information displayed on the SayIDo website is accurate and up-to-date. However, the Council makes no representations and gives no warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability of the information, products, services and related graphics displayed on this website for any purpose.
In no event will the Council be liable for any loss, inconvenience or damage (including without limitation loss of data and indirect and consequential losses) arising out of your use of the SayIDo website, the unavailability of the SayIDo website or any reliance by you or others on any inaccurate or incomplete material or information displayed on the SayIDo website.
Any person who uses the SayIDo website or relies on any information displayed on the website or deals with any person or business advertised on the website does so entirely at their own risk.
The SayIDo website contains links to third party websites which are not under the control of the Council. The Council is not responsible for the nature, content and availability of these websites. The inclusion of such a link on the SayIDo website shall not be construed as a recommendation or endorsement by the Council of the website linked to or the views expressed on it or any products or services promoted by it.
This policy explains how the information we collect about you is used and your rights in relation to that information.
Purpose and lawful basis of processing your personal data
Personal information collected from you in order to register an event is required by law.
The main legislation which governs the collection of registration information is the Births and Deaths Registration Act 1953, the Marriage Act 1949 and the Civil Partnership Act 2004. You may be legally by obliged these acts, and other pieces of legislation, to provide certain pieces of information.
If you fail to provide information you are required to give us you may, amongst other things, be liable to a fine, or we may not be able to provide the service you are applying for, such as a marriage or a civil partnership.
We may also collect your personal information when you make an application to this office, for example for a certificate or to correct information contained in a register entry.
The information you provide will be held and processed by registration officers for this registration district. We carefully protect your data from loss, misuse, unauthorised access or disclosure, alteration, or destruction. We also ensure that appropriate technical and organisational measures are in place to protect your data.
The superintendent registrar is a data controller for birth, marriage and death registrations and can be contacted at Registration Services, Town Hall, Upper Street, London, N1 2UD.
The local authority is a data controller for civil partnership registrations and can be contacted at Registration Services, Town Hall, Upper Street, London, N1 2UD.
The Registrar General for England and Wales is a joint data controller for birth, marriage, death and civil partnership registrations and can be contacted at the General Register Office, Trafalgar Road, Southport, PR8 2HH.
The Data Protection Officer is Leila Ridley. She can be contacted on DP@islington.gov.uk
Who we share your personal data with
A copy of any register entry will be provided by this office in accordance with the law to any applicant, provided they supply enough information to identify the entry concerned and pay the appropriate fee. The copy may only be issued in the form of a paper certified copy (a “certificate”). An application for a certificate may also be made to the General Register Office.
Indexes for events registered at this office are publicly available in order to help members of the public identify the registration record they might need. Indexes are available in paper format.
A copy of the information collected by a registration officer will also be sent to the Registrar General for England and Wales so that a central record of all registrations can be maintained.
Registration information held at this office may be shared with other organisations in the course of carrying out our functions, or to enable others to perform theirs.
We will only share information where there is a lawful basis to do so for the following reasons:
- Statistical or research purposes
- Administrative purposes by official bodies e.g. ensuring their records are up-to-date in order to provide services to the public
- Fraud prevention or detection, immigration and passport purposes
Further information on data held by the registration service and a full list of the organisations with whom registration data is shared, the purpose and the lawful basis for sharing the data can be found by clicking here. Alternatively, staff at this office will be able to provide the information.
We may send you ceremony related offers in relation to Council run services, (eg. Print services and Assembly Hall bookings) but we will not share your details with 3rd parties for marketing purposes.
You have the right to request access to the personal information we hold about you, to be informed about the collection and use of your personal information, for incorrect information to be corrected (where the law permits) and to request us to restrict the processing of your personal information. In certain circumstances you have the right to object to the processing of your personal information.
Your information will not be subjected to automated decision-making.
How long we keep your personal data
Registration information is retained indefinitely as required by law. Retention periods for other personal information will be no longer than six years.
Any other personal information will only be kept for as long as we need to in order to fulfil the purpose(s) for which it was collected and then it will be deleted in line with our retention schedule.
You have the right to complain to the Information Commissioner’s Office about the way we are handling your personal information. Details on how you can do this can be found at https://ico.org.uk/
If you have any questions or concerns about the collection, use or disclosure of your personal information please contact:
Registration Services, Town Hall, Upper Street, London, N1 2UD